The State Board of Finance is composed of the Governor, Secretary of State, Attorney General, State Auditor, State Treasurer, Commissioner of School and Public Lands, Commissioner of the Bureau of Administration and Commissioner of the Bureau of Finance and Management. The Secretary of State serves as the secretary. (SDCL 4-1)
The State Board of Finance meets on the third Tuesday of every month at 2:00 p.m. in the Governor's Small Conference Room, State Capitol Building, 500 East Capitol Avenue, Pierre, South Dakota. Individuals needing assistance, pursuant to the Americans with Disabilities Act, should contact the Secretary of State's office (605-773-3537) 48 hours before the meeting to make any necessary arrangements.
Click here for the meeting agenda and minutes of past meetings.
State per diem, rates and lodging
The Board of Finance sets the per diem rates available for South Dakota state employees.
Click here for per diem rates
A listing of lodging establishments offering state-rate for state employees traveling on state business with a state identification card is available by contacting Deana Prater, SD Fleet and Travel Management, 605-773-3162. The latest updated list is available by clicking here.
State transfers and Professional recruitment
According to SDCL 3-9 and ARSD 5:01:07, new state employees and state employees required to transfer to a new location may receive a household moving allowance when that allowance is approved by their supervisor and the State Board of Finance.
Please note that all information on the form must be provided, including the authorization of the department or office head. Professional recruitment form must include a copy of the offer letter, which includes the position, start date and salary information. Once the form is complete and submitted to the Board of Finance, it will be placed on the monthly meeting agenda. The Board of Finance meets the third Tuesday of each month. To be placed on the current month's agenda, the form must be submitted to the Secretary of State's office no later than 5:00 pm CT eight days preceding the third Tuesday of each month. To be compliant with SDCL 1-25-1.3, no changes to the agenda will be accepted after the agenda has been posted.
The Household Moving Allowance Form is available for finance officers in the following format:
Household Moving Allowance Form in Adobe Acrobat
State hosting reimbursement
Pursuant to SDCL 3-9-2.1, the State Board of Finance may authorize reimbursement for the actual costs of lodging and meals when a state officer or employee , in the performance of his or her duties, is hosting a prospect for any business development, trade, or tourism promotional activity. On July 1, 2015, SDCL 3-9-2.1 was implemented, which includes guidelines for the state hosting reimbursement.
For specific questions regarding this reimbursement, please contact the State Auditor's Office at 605/773-3341.
State Hosting Reimbursement Request Guidelines
Home station per diem reimbursement
Pursuant to SDCL 3-9-2.2, the State Board of Finance may authorize reimbursement of per diem to any state officer or employee that conducts state business at an event that extends entirely through a meal time without interruption, regardless whether the officer or employee is away from his or her home station.
Appeal Process through the State Board of Finance
Home Station Per Diem Reimbursement Request Guidelines
State agencies write-off requests
The Board of Finance will not consider requests for write off of bad debts unless those debts have been referred to the Obligation Recovery Center (ORC), or the agency has provided sufficient documentation to explain why the debt should not be referred to the Center. Agencies submitting requests to write off debt shall complete the Board of Finance Debt Write-Off Request form and attach required documentation. If the Board of Finance determines that the provided documentation is not sufficient, the Board reserves the right to require the debt to be referred to the Center for collection.
After being reviewed by the Obligation Recovery Center, complete the form below and submit to the State Board of Finance, c/o the Secretary of State's office. Please note that all information on the form must be provided, including the authorization of the department or office head. If the write-off includes more than 25 requests, a summary listing all the requests, dates and amounts in an Excel spreadsheet must accompany documents. Once the form is complete and submitted to the Board of Finance, it will be placed on the monthly meeting agenda. The Board of Finance meets the third Tuesday of each month. To be placed on the current month's agenda, the claims must be submitted to the Secretary of State's office no later than 5:00 pm CT eight days preceding the third Tuesday of each month. To be compliant with SDCL 1-25-1.3, no changes to the agenda will be accepted after the agenda has been posted. Agencies will be provided written confirmation of the Boardâ€™s decision.
Board of Finance Debt Write Off Request form