SHANTEL KREBS

 

Board of Finance

The State Board of Finance is composed of the Governor, Secretary of State, Attorney General, State Auditor, State Treasurer, Commissioner of School and Public Lands, Commissioner of the Bureau of Administration and Commissioner of the Bureau of Finance and Management. The Secretary of State serves as the secretary. (SDCL 4-1)

Monthly meetings
The State Board of Finance meets on the third Tuesday of every month at 2:00 p.m. in the Governor's Small Conference Room, State Capitol Building, 500 East Capitol Avenue, Pierre, South Dakota. Individuals needing assistance, pursuant to the Americans with Disabilities Act, should contact the Secretary of State's office (605-773-3537) 48 hours before the meeting to make any necessary arrangements.

Click here for the meeting agenda and minutes of past meetings.

State per diem, rates and lodging
The Board of Finance sets the per diem rates available for South Dakota state employees.

Click here for per diem rates

A listing of lodging establishments offering state-rate for state employees traveling on state business with a state identification card is available by contacting Deana Prater, SD Fleet and Travel Management, 605-773-3162. The latest updated list is available by clicking here.

State transfers and Professional recruitment
According to SDCL 3-9 and ARSD 5:01:07, new state employees and state employees required to transfer to a new location may receive a household moving allowance when that allowance is approved by their supervisor and the State Board of Finance. The Household Moving Allowance Form is available for finance officers in the following formats:

Household Moving Allowance Form for moves more than 50 miles in Adobe Acrobat
Household Moving Allowance Form for moves less than 50 miles in Adobe Acrobat
Travel Exemption Form in Adobe Acrobat
Board of Finance Reimbursement Request for Special Needs Requirements

State hosting reimbursement
On July 1, 2015, revisions to SDCL 3-9-2.1 were implemented, which included changes to the state hosting guidelines.

Procedure

  1. Complete the attached form and submit to the State Board of Finance, c/o the Secretary of State's office. Please note that all information on the form must be provided, including the authorization of the department or office head. You will also note that receipts corresponding to the expenses being claimed must be submitted. Once the form is complete and submitted, along with required receipts, to the Board of Finance, it will be placed on the monthly meeting agenda. The Board of Finance meets the third Tuesday of each month. To be placed on the current month's agenda, please have the claims submitted to the Secretary of State's office prior to the Friday preceding the third Tuesday of each month.
  2. Once placed on the Board of Finance meeting agenda, the claims will be presented and voted on by the membership for approval. Once approved/disapproved, the Secretary of State will return the form and documents (receipts) back to the agencies with notification of the Board's decision.
  3. If approved, the agency must attach the Board of Finance form to the employee's travel voucher when submitting the expense to the State Auditor. The Board of Finance approval, along with other required documents (receipts) must be presented to qualify for reimbursement from the State Auditor.

For specific questions regarding this reimbursement, please contact the State Auditor's Office at 605/773-3341.

State Hosting Reimbursement Request

Home station per diem reimbursement
On July 1, 2015, revisions to SDCL 3-9-2.2 were implemented, changing reimbursement of certain expenses through the Board of Finance. The bill directs the Board of Finance to set procedures for the reimbursement of certain expenses that may affect agencies, such as meal per diems at employee's home stations. The legislation also provides for an appeal procedure for employees to appear before the Board of Finance to ask for relief from per diem allowances. Please note that each of these new procedures require certain and specific criteria to be met prior to submitting the claim.

Procedure

  1. Complete the form below and submit to the State Board of Finance, c/o the Secretary of State's office. Please note that all information on the form must be provided, including the authorization of the department or office head. Once the form is complete and submitted to the Board of Finance, it will be placed on the monthly meeting agenda. The Board of Finance meets the third Tuesday of each month. To be placed on the current month's agenda, please have the claims submitted to the Secretary of State's office prior to the Friday preceding the third Tuesday of each month.
  2. Once placed on the Board of Finance meeting agenda, the claims will be presented and voted on by the membership for approval. Once approved/disapproved, the Secretary of State will return the documents back to the agencies with notification of the Board's decision.
  3. If approved, the agency must attach the Board of Finance form to the employee's travel voucher when submitting the expense to the State Auditor. The Board of Finance approval must be presented to qualify for reimbursement from the State Auditor.

Appeal Process through the State Board of Finance

  1. Agencies wishing to appeal a Board of Finance per diem allowance due to hardship must contact the Secretary of State's office prior to the Friday preceding the third Tuesday of each month to be placed on the meeting agenda. This request must be in writing and signed by the requesting agency's department or office head.
  2. Once placed on the agenda, requests will be heard during the meeting and voted on by the membership. Agencies will be provided written confirmation of the Board's decision.
  3. If the request is approved, agencies must attach the written confirmation they receive from the Board to the voucher when submitting the claim to the State Auditor for payment.

For specific questions regarding this reimbursement, please contact the State Auditor's Office at 605/773-3341.

Home Station Per Diem Reimbursement Request

State agencies write-off requests
Any state agency requesting to write-off an uncollectable debt must submit the request to the State Board of Finance. The form below must be complete for each individual request, to include all efforts to collect the debt. Submit the form(s) to the State Board of Finance, c/o the Secretary of State's office. Once the form is complete and submitted to the Board of Finance, it will be placed on the monthly meeting agenda. The Board of Finance meets the third Tuesday of each month. To be placed on the current month's agenda, please have the claims submitted to the Secretary of State's office prior to the Friday preceding the third Tuesday of each month. Once placed on the agenda, requests will be heard during the meeting and voted on by the membership. Agencies will be provided written confirmation of the Board's decision.

2013 Debt Write-Off Form